In addition to the Ultra Facility Portal Terms and Conditions, the following terms apply to your attendance at the UltraFacility Annual Conference.  

These terms were most recently updated on: 11th June 2024 

1.1 About us

   1.1.1The UltraFacility Annual Conference (‘Conference’) has been developed by, and is the property of the Media Analytics Limited group of companies (“GWI”, “we”, “us”) as detailed below.  

• Holding company and main office (UK) 
  Media Analytics Limited 
  Registered in England and Wales. Company Registration Number: 04412085 
  Registered Office: Kingsmead House, Suite C, Oxpens Road, Oxford, Oxfordshire, OX1 1XX 
  VAT Number: 799 920359 

 

• Fully owned subsidiaries: 
  American Water Intelligence Inc (USA) 
  Registered in the state of Texas, US Federal Tax ID Number: 27-3460611 
  
  Global Water Intelligence (Shanghai) Limited: 上海寰水商务咨询有限公司 
  Company Registration Number: 91310000MA1FP6D75R 

 

1.2 Contacting Us 

    1.2.1 You can contact us by: 

• Telephoning +44 (0) 1865 204208  
• Emailing us at EventSupport@globalwaterintel.com 
• Writing to us at our registered office address above. 
• If you are a delegate, or have expressed interest in attending our Conference, and we need to contact you, we will do so by telephone, email or post using the details provided to us by you when you registered.  

 

1.3 What’s in These Terms 

    1.3.1 These Terms tell you the rules when you register or participate in our Conference. 

 

1.4 Acceptance of Terms and Privacy Policy  

    1.4.1 By participating in our Conference, you confirm that you accept these Terms and that you agree to comply with them. If you do not agree to these Terms, you should not participate in our Conference. We recommend that you print a copy of these Terms for future reference. 

    1.4.2 Please be aware that our Privacy Policy (which sets out information about how we collect and use personal information and how we use cookies on our Websites) also applies to your participation in our Conference and to information you provide when registering attendance. We will only use your personal information as set out in this Privacy Policy.  

 

1.5 Changes to Terms 

    1.5.1 We have the right to revise and amend these Terms from time to time to reflect changes in market conditions affecting our business, changes in technology, changes in payment methods, changes in relevant laws and regulatory requirements and changes in our system’s capabilities.  

   1.5.2 Delegates and other Conference participants will be notified by email of any changes to the Terms and Conditions where they are applicable to them, and they will also be updated on the website.  

 

1.6 Limitation of Loss and Indemnity  

    1.6.1 Nothing in these Terms limits any liability which cannot legally be limited, including liability for: 

• death or personal injury caused by negligence; and 
• fraud or fraudulent misrepresentation. 

    1.6.2 Subject to clause 1.6.1, we will not be liable to you for any loss or damage, whether in contract, tort (including negligence), for breach of statutory duty, or otherwise even if foreseeable, arising under or in connection with: 

• use of or reliance on any information shared prior, during or after the Conference. For the avoidance of doubt, information includes presentations, roundtable or panel discussions provided by GWI or an attendee at the Conference.  
• Visa acceptance, see clause 2.4. 

 

1.7 Entire Agreement  

   1.7.1 These Terms, along with any other registration form, is the entire agreement between you and us in relation to its subject matter. You acknowledge that you have not relied on any statement, promise or representation or assurance or warranty that is not set out in these Terms.  

 

1.8 Assignment and Transfer 

   1.8.1 We may assign or transfer our rights and obligations under these Terms to another entity.  

   1.8.2 You may only assign or transfer your rights or your obligations under these Terms to another person if we agree in writing.  

 

1.9 Waiver 

   1.9.1 If we do not insist that you perform any of your obligations under these Terms, or if we do not enforce our rights against you, or if we delay in doing so, that will not mean that we have waived our rights against you or that you do not have to comply with those obligations. If we do waive any rights, we will only do so in writing, and that will not mean that we will automatically waive any right related to any later default by you. 

 

1.10 Severance  

   1.10.1 Each paragraph of these Terms operates separately. If any court or relevant authority decides that any of them is unlawful or unenforceable, the remaining paragraphs will remain in full force and effect.  

 

1.11 Third Party Rights 

   1.11.1 This agreement is between you and us. No other person has any rights to enforce any of its terms.  

 

1.12 Events Outside Of Our Control  

    1.12.1 We will not be liable or responsible for any failure to perform, or delay in performance of, any obligations under these Terms that is caused by any act or event beyond our reasonable control. 

 

2. Attending our Conference as a Delegate  

   2.1 Registration  

   2.1.1 Delegates can register their attendance via our website whereby you will be required to submit a form with your details. If you are registering on behalf of someone else in your company, you acknowledge that you have the right to submit the required information to register the delegate’s place.  

   2.1.2 Attendance is on a first come first serve basis. Anyone over the age of 18 may attend. We reserve the right to stop accepting registrations at any time if we have reached the capacity of the venue.  

   2.1.3 Passes: there is the option to purchase a Team Premium Access Package, 3-Day All Access Pass or a 2-Day Technical Pass.  

      2.1.3.1 Team Premium Access and 3-Day Passes give you access to Day 0 of the Conference. This offers flexibility to attend workshops hosted on Day 0 and begin networking with others attending on Day 0. All workshops operate on a first come first served basis. We reserve the right to alter the times or agenda of the Day 0 workshops should this be required. A 3-Day Pass also gives you access to Days 1 and 2 of the Conference. 

      2.1.3.2 2-Day Passes give you access to Days 1 and 2 of the Conference only.  

 

2.2 Payment  

   2.2.1 Payment can be made online via https://www.ultrafacility.io/booking/ or contact EventSupport@globalwaterintel.com for alternative payment options. Alternative payment options are at our sole discretion, and you may be directed to pay online.   

   2.2.2 At our discretion, we offer an Early Bird rate before issuing the standard rate for attendance. It is not possible to extend the deadline for the Early Bird rate. Other group discounts, as advertised, may be available at our discretion.  

 

2.3 Travel Arrangements 

   2.3.1 Unless otherwise agreed in writing, travel arrangements are your responsibility.  

   2.3.2 Where GWI makes available discounted hotel accommodation, this is your responsibility to book and GWI does not guarantee sufficient rooms for all delegates. Availability will be on a first come first served basis.  

 

2.4 Visa Support 

   2.4.1 Should you require visa support in order to organise your travel arrangements, you may contact EventSupport@globalwaterintel.com requesting a visa support letter. You must be able to provide proof of payment for your attendance. Without proof of payment, GWI cannot issue you a visa support letter.  

   2.4.2 A visa support letter will be issued within 3 working days of GWI receiving your passport scan and an embassy address. Please follow the instructions we provide upon your request for a visa support letter to securely share this information with us.  

   2.4.3 We do not take any responsibility for a declined visa. It is your responsibility to consider the timings between booking attendance to the Conference and receiving a visa. We will not refund past the refund deadline (see clause 2.8) if your visa is declined, or you are unable to get an appointment in time. You may, however, transfer your booking to someone else in your company, or to next year’s Conference.  

 

2.5 Name Badges 

   2.5.1 We will provide a name badge for you to wear at the Conference. Your name badge will contain your name, job title and associated company displayed as we received in your registration application with the exceptions outlined in 2.5.2 and 2.5.3 below. You will be contacted closer to the Conference date to ensure this information is still accurate. It is your responsibility to ensure the information you provide is accurate. 

   2.5.2 We reserve the right to shorten job titles if required, for example ‘Senior’ may become ‘Sr’.  

   2.5.3 We do not include company corporate structure types on name badges. For example, ‘Ltd’ or ‘Limited’ and ‘PLC’ or ‘Public Limited Company’.  

   2.5.4 You may request a preferred name and job title to be used on the badge by getting in touch with EventSupport@globalwaterintel.com. We will try to update your name badge, but this cannot be guaranteed.  

 

2.6 Code of Conduct 

   2.6.1 We are committed to providing a safe and professional environment for likeminded individuals to network and connect in the semiconductor industry. We expect all our attendees and Conference staff, no matter their form of participation, to uphold our commitment to diversity and inclusion by supporting us in providing a positive Conference environment for everyone.  

   2.6.2 By attending our Conference you agree: 

      2.6.2.1 To treat all attendees and Conference staff with respect, supporting the inclusive and professional environment.  

      2.6.2.2 To value a diversity of views and opinions by communicating openly with respect for others. 

      2.6.2.3 Not to discriminate, harass or intimidate, verbally or physically, any attendee based on gender, race, gender identity and expression, sexual orientation, physical or mental disability, physical appearance, age, religion, national origin, or any other characteristics.   

 

2.7 Safety Protocols 

   2.7.1 There are currently no country-level protocols in place at the location of the Conference. We will closely monitor all conditions related to Coronavirus protocols and will inform you of any new protocols you are required to follow at the Conference. As a condition of participation, you agree you will follow these protocols. Should you fail to observe any of the protocols, you may not be permitted entry to the Conference and will not be eligible to a refund.  

 

2.8 Cancelling or Transferring Your Delegate Place 

   2.8.1 Cancelling: if you are no longer able to attend the Conference, and do not wish to transfer your place to a colleague (see clause 2.9.2), you may be eligible for a full or partial refund. You are able to cancel your booking up to 30 days before the Conference date. All refunds are subject to $150 administration fee per registration and no refunds will be given within 30 days prior to the start of the conference or Conference. 

   2.8.2 Transferring: you may assign your delegate place to a colleague should unforeseen circumstances mean you are no longer able to attend the Conference. Transfers may be made at any time up to the start of the Conference. Delegate places cannot be transferred to a future Conferences where non-attendance is not the fault of GWI.